Instructions

Principles of Running Effective Meetings Generally, running effective meetings involves actions before, during, and after meetings. Before meetings, the meeting leader should provide clear expectations for meeting participants-what they should have done prior to the meeting and what they can expect in terms of content and length of the meeting. Once the meeting arrives, you have several options for achieving productive outcomes: set expectations and follow the agenda, keep the discussion focused on agenda items and stick to allotted times, encourage participation and expression of ideas, and build consensus and a plan of action. In some meetings, meeting leaders must also deal with difficult people-those meeting participants who consistently display negative attitudes, refuse to participate, or otherwise hinder the productivity of the meeting. Meeting leaders must find ways to redirect meetings to focus on a clear agenda, goals, and roles. Someone should keep minutes of the meeting and distribute them following the meeting Roll over each phrase to see an action associated with managing meetings. Then drag the item to the most relevant principle. Requests reading Develops an action Requests priorities plan Texts a team member Discusses agreements Writes to a team wiki Asks for views Takes notes Moves on to next item Sends out an agenda Setting clear expectations ahead of the meeting Sticking to the agenda Encouraging participation and expression of ideas Keeping and distributing meeting minutes Building consensus Dealing with difficult people

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